The Agency for Evangelisation and Catechesis is looking for a competent, faithful and motivated administrator to join the diocesan team working with missionary parishes in the formation of missionary disciples.
The person appointed to this post will be a member of the diocesan department for evangelisation and catechesis, accountable to the Director, and committed to working collaboratively with colleagues and contributing to the unity of the team. He/she will be expected to have regard to the Catholic character of the role, and not do anything in any way detrimental or prejudicial to its interests or to the Catholic Church. He/She will be attentive to the importance of safeguarding and financial accountability, and be able to work alone or collaboratively.
Key Functions
The Departmental Administrator will have specific responsibility for:
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Performing the financial functions of the Agency, including raising and satisfying invoices, bank reconciliation, supporting the Director with budget development and tracking. The archdiocese uses the AiQ system; training will be provided.;
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Assisting with the planning, administration and delivery of Agency events;
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Providing hospitality to event attendees and guests of the Agency;
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Coordinating Agency parish visits, in correspondence with the advisory team;
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Building a repository of resources (physical and digital) shared via the inspire knowledge base website;
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Maintaining the Agency website and newsletter;
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Acting as the initial point of contact for people, parishes and other institutions with the Agency;
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Administrative tasks such as printing, and postage of physical resources such as books;
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Support the whole Agency Team with the development and promotion of Some Definite Service as the diocesan-wide approach;
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Executing other administrative duties as directed by the Director.
Person specification
It is essential that the candidate have strong skills in administration, communication and presentation, informed by a sense of responsibility as a person working in a professional capacity for the Church. The candidate will be entitled to full (or part) subsidised participation in Agency courses.
The successful candidate will be able to develop good relations with colleagues, clergy, and laity, demonstrating good judgement, discretion, discernment, sensitivity, good humour, excellent interpersonal skills and a willingness to learn. An openness to new developments and ways of working, initiative and an ability to manage time effectively is necessary for this flexible role.
Given the nature of the role, it is desirable that the applicant be a practising Catholic or, at least, sympathetic with the mission of the Catholic Church. Additionally, they must be available for some flexible working hours, including occasional Saturdays; have up-to-date IT skills, including Microsoft Office; some training will be provided. The diocese is geographically dispersed in terms of parish locations; therefore, despite the job being predominantly desk-based, it is desirable for the candidate to be a car owner/driver with a clean licence should the need for travel be required.
The Archdiocese is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment. The successful candidate must be willing to comply with diocesan safeguarding procedures.
Organisation
The Roman Catholic Archdiocese of Southwark covers the London boroughs south of the Thames, the County of Kent and the Medway Unitary Authority. It is currently led by Archbishop John Wilson who was installed at Saint George's Cathedral on 25 July 2019. You are encouraged to find out more about the work of the Agency at aec.rcaos.org.uk and about the diocese at rcaos.org.uk
HOW TO APPLY
Interested candidates should email their CV along with a covering letter regarding their suitability for the post to the HR Department. Email: recruitment@rcaos.org.uk If you would like an informal chat, please contact the Director, Mark Nash, by email marknash@rcaos.org.uk